Admissions

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Admissions arrangements for Year 7

(September intake)

Kirk Hallam Community Academy participates in the Derbyshire County Council's coordinated scheme for the September Year 7 intake and applications should be made directly to them. For those children who live outside of Derbyshire County, parents/carers should apply on a common application form through their 'home' county.

The closing date for the coordinated admission scheme is 31 October preceding to admission to secondary school. Places are allocated on the National Offer Day. More information is available on the Derbyshire County Council Admission web page

We organise Primary School and Sixth Form Open Evenings, when prospective parents and pupils have an opportunity to visit the school. We are also always pleased to show parents and prospective parents around the school during the working day, and to answer any questions you may have. For an appointment, please contact the school office.

Mid-year admissions

Admissions mid-year are processed by Kirk Hallam Community Academy. Applications should be made directly to the school.

You can fill in the mid-year application form AT THIS LINK.

Applications can be made up to 6 weeks, or during the preceding school half term, before the required start date, and must be made by a person with parental responsibility. Please be aware that on receipt of your completed application form we will be contacting your child's current school for information regarding academic levels, attendance and behaviour.

The outcome of your application will be sent in writing within 2 - 3 weeks of receipt.

Once a place has been offered you should contact the academy within 14 days to accept/decline the place. If you do not respond within a reasonable period of time, the offer of a place may be withdrawn. A start date will be set that is convenient for yourself and the school. In all cases the place must be taken up by the start of the next half term after the place has been allocated. If the place is not taken up within this timeframe then the place could be withdrawn and you will need to reapply at the relevant time.

If a year group is full and there are no places available, the school will hold waiting lists. The order of the waiting list is decided by the admission oversubscription criteria for Kirk Hallam Community Academy irrespective of the date the application was received. The waiting list will remain open until closing at the end of the academic year. To be added to the following year's waiting list the parent/carer must make a new application in that academic year.

If you are moving to the area

If you expect to move house, please make contact well in advance. You are welcome to look around the school. We, in turn, will need to request records and meet with you.

If you move house after you have submitted your application, it may affect how your application is considered. This could also affect your child's position on any waiting lists. It is important to receive this information as soon as possible to ensure that your application can be processed correctly.

Appeals

If you wish to appeal against a decision you can appeal online or in writing to Derbyshire County Council Appeals.
​Derbyshire County Council Appeals procedure (external link).

Appeals timeline for September 2025 admission

If you are unsuccessful in being offered a place at KHCA on the national offer day (3 March 2025), you have the right to appeal against this decision to an independent appeals panel.

In order to lodge an appeal please obtain a Notice of Appeal form please appeal online or in writing to
​Derbyshire County Council at the web link above. Please send this by 30 March 2025.

You will be notified of the time and date of your appeal by 6th June 2025. The appeals hearings will be held week commencing 16th June 2025. You will be notified in writing of the outcome of your appeal within 5 school days of the hearing.

Appeals received after this deadline will be heard within 40 days of the deadline where possible or within 30 school days from the date of receipt.