Student absence

Medical appointments

Appointments should be made before/after school or during the school holidays. Where this is not possible, we expect students to be in school prior to and after their appointments. If you need to remove your child for an appointment, we will need to see an appointment card. Your child will need to collect a sign-out slip from the Attendance team and show this at main reception in order to be signed out.


All absences from school decrease your child’s attendance levels. Requests to take children out on holidays during term time will be recorded as unauthorised unless there are exceptional circumstances.

Permission should be sought via an absence request form if you intend on taking your child out of school during term time and must be submitted to the attendance team with at least 28 days’ notice of intention to travel. You must be a parent that the child normally lives with and there must be evidence of exceptional circumstances.

Parents/carers need to be aware that we will request a Penalty Notice for any requested holiday. If found that a student was removed for the purpose of a holiday without permission a Penalty Notice will also be requested, even after the student has returned from the holiday.


If your child is too unwell to attend school, please contact the Main Office on the morning of every day of absence unless an end date is communicated to the Attendance Team. If you have not made contact with school to inform us of the reason, we will make every effort to contact you firstly by telephone/text and then by letter. A home visit may also be made by the Attendance Team.

For any attendance issues, please contact us on 0115 9301522

Parents should:

  • ensure their child attends school regularly and punctually, as is their legal duty as parents
  • contact us on the main school number 0115 930 1522 on the first and each subsequent day of absence, unless a definite date of return is known
  • ensure their child arrives on time and well prepared for the academy day
  • contact us whenever any problems occur that may affect their child’s attendance
  • provide us with up to date contact details

Download the Absence Request Form [PDF]

Click here to view our Attendance Policy.

April 2024


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